|
Post by sbrett on Dec 23, 2014 20:25:30 GMT -5
Looks like Metro set up the annual meeting for Jan 14th. This is the time to make the change we have been trying for!
Please come to the meeting or give Dennis a proxy so he can turn it in. We need a new Board of Directors, people that will have our best interest. The same unknown people have been running the board for way too long and they do whatever they want, don't follow their own by-laws and spend money we don't have. We need transparency from the board, communication on what’s going on, we need to know where our money is being spent, and we need to be able to vote on changes that concern us where now that right has been unavailable. This is our community and we should be the ones making the decisions.
We complain to each other about it all the time but this is our chance to actually DO something about it. I know we have lost steam over this in the past few months; some people are getting discouraged, some turned off and confused by all the letters that were sent out saying there were vendettas, etc...But don't give up now. Based on your own experiences over the years, I think that speaks for itself that we need change.
|
|
|
Post by Mister D on Dec 26, 2014 16:16:11 GMT -5
Unfortunately I cannot attend the meeting due to work, but I am hoping for change. i shouldn't be surprised to open my mail today and see another increase in our fees. I'm not sure what kind of calculator our board uses... but. Here's how the math works to me, BMUA reduced my quarterly water and sewer bill by $29.77 (almost the $30.00 the notice points out. that equates to $10 per month increase paid through assn. Then they add that the rate charged to the assn was increased by 3%. Now my math figures that to be an increase of less than $1.00 per month per unit. 3% of the $30 I was paying is 90 cents. The extra $5.00 per month they are hitting me with is an increase of 16.6%. Am I the only one who caught this? Even if you figure a 3% increase after the $10/month increase it's just over a dollar a month at $1.20 Now let's multiply that by the number of units.... Need I go on? Sorry for going on about this, but the water bill here has been my biggest thorn in my side since buying in here. I am one(1) person who works six days a week and several nights/days away from home each week. It sickens me that I'm paying nearly 900 dollars a year for water and sewer. Is it possible to have units with multiple occupants pay their share equally? Can some one bring this up for me at the meeting?
|
|
|
Post by sbrett on Dec 26, 2014 22:43:29 GMT -5
Yes, I didnt need to do the math to know that was more than a 3% increase. Metro must be using the "new" math. The water has always been a sore subject to me also as I am only one person. I'm paying the same as the 5 people down the street.
That aside, if you can't make the meeting please fill out a proxy so we can make the change! If you need one I can get one for you. All proxies have to be in the Friday before the meeting.
|
|
|
Post by Admin on Dec 26, 2014 23:18:48 GMT -5
Notice letter received 12-24-2014. Annual Meeting 1-17-2015_notice 12-24-2014.pdf (278.54 KB) Here's the notice of the upcoming annual meeting to be held on Jan 14, 2015. - We have the typical minimal update on how much and why the maintenance fee is going up again. As usual, claimed not to be caused by our board's action.
- We have NO agenda as to why we're having a meeting. It only happens once a year. And NO purpose is listed.
- And finally, all proxies are due for checking. For ?
> State required election of the board of directors? > State required vote, by the association, on the annual budget? > State required vote, by the association, on any binding decision?
State law and our by-laws require and clearly state the absolute need to identify the purpose of every open meeting, as well as, what specific binding votes will occur. This is, as in previous years, the apparent adversion and advoidance to following NJ State laws.
|
|
|
Post by Admin on Dec 27, 2014 0:12:43 GMT -5
As has been referred to above. Proxy forms can be given to someone else, so they can attend a voting meeting in your place. This allows you to vote when you can't be there in person. Just to remind everyone. There have been numerous proxy forms sent out and directly collected by the Maintenance company and by mail by at least one of the homeowners. Due to the fact that these general proxies were collected by mis-representation of identity and/or false statements, they are in direct violation of State and Federal laws. As a result, these general proxy forms can not be used for any purpose.
Because our group has always stated it's purpose is to bring a legally elected Board of Directors to our association, we are asking that anyone who needs to provide someone with a proxy form, (only needed if you won't be attending a voting meeting in person), please do so. We are committed to providing every proxy vote collected, as voted, regardless of choices.
If you aren't sure what or how a proxy is used, check here - Proxy how and why
|
|
|
Post by sbrett on Dec 27, 2014 10:39:19 GMT -5
I think your post that says no agenda, no purpose, and typical minimal update says it right there.
|
|
|
Post by bella6 on Dec 29, 2014 17:44:30 GMT -5
I hope everyone will attend this annual meeting & whatever it takes to get a new board which I feel is entitled to all burnt tavern manor owners..... LETS DO IT!
|
|
|
Post by bobbyc on Jan 2, 2015 10:34:04 GMT -5
I was just at Metro and was asking if they know who is running for the board. I was advised that "nobody has stepped forward" and further that "it should have been done by now so background checks could be done". I am not sure if I will be able to go to the meeting but will be sure to give my proxy to somebody who will be there. I am doubtful that they are going to freely run elections this year and will have to be forced. I am not sure what the process is supposed to be in order to get on the ballot and hold elections you guys I know have been researching it but I do think somebody needs to get their names in. feel free to call me at 908-217-5133 Thanks Bobby 5 Foxwood ct
|
|
|
Post by Admin on Jan 2, 2015 15:39:45 GMT -5
I was just at Metro and was asking if they know who is running for the board. I was advised that "nobody has stepped forward" and further that "it should have been done by now so background checks could be done". I am not sure if I will be able to go to the meeting but will be sure to give my proxy to somebody who will be there. I am doubtful that they are going to freely run elections this year and will have to be forced. I am not sure what the process is supposed to be in order to get on the ballot and hold elections you guys I know have been researching it but I do think somebody needs to get their names in. feel free to call me at 908-217-5133 Thanks Bobby 5 Foxwood ct Bobby, I have been waiting for a return call from the Board (President or Maryanne Butler-Hayes) since last week. Here is the list provided to the office today. (1/2/2015) As per all candidates that have been given to me to date. Our list of candidates - Board 1-2-2015.pdf (6.44 KB)
|
|
jim
New Member
Posts: 1
|
Post by jim on Jan 2, 2015 16:57:25 GMT -5
I have not yet received my meeting notice or new payment coupon book. Im wondering if I'm alone or if others that are not members of this group have received notice of the annual meeting.
|
|
|
Post by Admin on Jan 2, 2015 17:17:52 GMT -5
I have not yet received my meeting notice or new payment coupon book. Im wondering if I'm alone or if others that are not members of this group have received notice of the annual meeting. I had 2 others mention they still haven't gotten their's either. I would call the office to let them know.
|
|
|
Post by bobbyc on Jan 3, 2015 13:04:31 GMT -5
I did receive my coupon book as well as my notice.
|
|
|
Post by Admin on Jan 3, 2015 14:28:13 GMT -5
Notice letter received 12-24-2014. Here's the notice of the upcoming annual meeting to be held on Jan 14, 2015. - We have the typical minimal update on how much and why the maintenance fee is going up again. As usual, claimed not to be caused by our board's action.
- We have NO agenda as to why we're having a meeting. It only happens once a year. And NO purpose is listed.
- And finally, all proxies are due for checking. For ?
> State required election of the board of directors? > State required vote, by the association, on the annual budget? > State required vote, by the association, on any binding decision?
State law and our by-laws require and clearly state the absolute need to identify the purpose of every open meeting, as well as, what specific binding votes will occur. This is, as in previous years, the apparent adversion and advoidance to following NJ State laws. Unfortunately, the Board has failed, as of this posting, to respond to another request for information to discuss details concerning the upcoming election. Many of the members may not be able to vote, at this election, due to fraudulent collections of proxies, due to use of the mis-represented proxy form distributed by George Bischoff. As always, our goal has been to allow every owner to vote for an "elected" Board of Directors. For everyone who gave us proxy forms, we will present them and vote as you have indicated. Whether you voted for or against the current Board, or a mix of current and new, your vote will ONLY be voted as you intended. If you have provided a general proxy form to Metro Associates or any of their representatives, please contact them to verify your form is valid. We want everyone to be able to vote. For those who haven't read the By-Laws governing the Association. Here are the sections that specify key points of what is to happen at the annual meeting. ARTICLE V - MEETINGS OF THE UNIT OWNERS
SECTION 5. Quorum. At each meeting of the members, one-third of the unit owners, present in person or represented by proxy, shall constitute a quorum for the transaction of business except where otherwise provided by law. In the absence of a quorum, the unit owners present in person or represented by proxy and entitled to vote, by majority vote, may adjourn the meeting from time to time, until a quorum shall be present or represented. At any such adjourned meeting at which a quorum may be present any business may be transacted which might have been transacted at the meeting originally called.
SECTION 7. Conduct of the Meetings. The order of business at the annual meeting of the unit owners or at any special meeting as far as practicable shall be: (a) Calling of the roll and certifying the proxies. (b) Proof of notice of meeting or waiver of notice. (c) Reading and disposal of any unapproved minutes. (d) Receiving reports of officers. (e) Receiving reports of committees. (f) Appointment of judges of election, if necessary. (g) Election of Directors , if necessary. (h) Old business. (i) New business. (j) Adjournment.
SECTION 8. Voting. Except as otherwise required by law or specifically required by the Master Deed:
(a) The owner (s) of each unit shall have one vote per unit , as set forth in the Master Deed. (b) A quorum being present, a majority of all those voting in person or by proxy shall be sufficient on those matters which are to be voted on by the unit owners.
All proxies shall be in writing, signed by all individual owners of each unit or by his or their duly authorized representative(s}, and delivered to the Secretary of the Meeting, but no proxy shall be voted on after eleven months from its date unless said proxy provides for a longer period. The election of directors shall be by ballot. Unless demanded by a member present in person or by proxy at such meeting and entitled to vote thereat or deter- mined by the Chairman of the meeting to be advisable, the vote on any other question need not be by ballot.
|
|
|
Post by Admin on Jan 9, 2015 20:48:06 GMT -5
FYI: In response to the demand for "copies of proxies" contained in the notice sent out by the Board's Secretary. This is the letter given to the Secretary of the Board. =============================================================
Burnt Tavern Manor Condominium PO Box 1669 309 Van Zile Road Brick, NJ 732-458-0553 Phone 732-458-5856 Fax
1-9-2015 To the Board and/or President;
Pursuant to the New Jersey State legal requirements and obligations of the Fiduciary Relationship that exists between the Principle and Agent in a Proxy Agreement, it is not possible to disclose the members who have provided or intend to provide or otherwise make use of a Designated Proxy for the purpose of casting a ballot(s) in the upcoming Election of Directors at the Annual Meeting.
==
Pursuant to the New Jersey Statues, Title 15A, and as set forth in the By-Laws of the Burnt Tavern Manor Condominium, the Secretary of the Board, is responsible for the creation of a list, from current membership records, to produce a completed listed of members for voting purposes at the time of election and to make that list available for inspection by any and all members at the meeting. As such, the eligibility of any member to vote, by use of proxy, has no bearing on the attendance or casting of ballots for or at any meeting or election. As stated in both references, eligibility is determined at the time of election.
a. The officer or agent having charge of the membership record books for a corporation shall make and certify a complete list of the members entitled to vote at a members' meeting or any adjournment thereof. A list required by this subsection may consist of cards arranged alphabetically. The list shall: (1) Be arranged alphabetically within each class, series, or group of members maintained by the corporation for convenience of reference, with the address of each member; (2) Be produced at the time and place of the meeting; (3) Be subject to the inspection of any members during the whole time of the meeting; and (4) Be prima facie evidence as to who are the members entitled to examine the list or to vote at any meeting. - Burnt Tavern Manor Condominium;
Article 5; Section 7. Conduct of the Meetings. The order of business at the annual meeting of the unit owners or at any special meeting as far as practicable shall be: (a) Calling of the roll and certifying the proxies. (b) Proof of notice of meeting or waiver of notice. (c) Reading and disposal of any unapproved minutes. (d) Receiving reports of officers. (e) Receiving reports of committees. (f) Appointment of judges of election, if necessary. (g) Election of Directors, if necessary. (h) Old business. (i) New business. (j) Adjournment. == Pursuant to the By-Laws of Burnt Tavern Manor Condominium, resolution recorded and as signed by then President Barry Adler; then Treasurer Paul Hayes; and attested to by then Secretary Marie Check and dated November 10, 1983, and as recorded in the Ocean County Clerk's office on December 15, 1983. Article 5; Section 8. Voting. "Except as otherwise required by law, or specifically required by the Master Deed:" "(a) The designation of proxies shall be made in writing to the Secretary or Managing Agent at least two (2) days prior to any meeting, and shall be revocable at any time by written notice tothe Secretary or Managing Agent by the owner or owners so designating." As required by the above and as to the extent permitted by law, the "Designated Proxy" for a maximum of 111 members of the Burnt Taver Manor Condominium, who are desireous to cast ballots for or at an election of a Board of Directors, is Dennis Knight of 138 Northrup Drive, Brick, NJ 08724. == As always, should you have any questions concerning this information, you may contact me. Respectfully, Dennis Knight
|
|
|
Post by jlou04 on Jan 12, 2015 15:59:36 GMT -5
If we are unable to make the meeting, who should we be giving signed proxy forms to?
|
|