Our Town Hall 11-18-2014

Who was invited to attend:
   
       Flyer notices were placed at doors/mailboxes of the members' units.  Postcards were mailed to the absentee owners.  
       A letter of invite was dropped off at the Metro Associates' office.

       When asked of everyone in attendance, no one identified themselves as being from the property management, board of 
       directors or maintenance company.
       

How this all started:

       The website (this one) was created with one purpose.  After years of attending the annual meetings and hearing the 
       same complaints and concerns voiced repeatedly, this website was created to pose one simple question.  "What do you think?"
         
       - What do you think about the current Board of Directors?

       - What do you think about the Property Management Company?

       - What do you think about the Maintenance Company?

              It turned out, the answer was a resounding long-term dissatisfaction and a desire for change.

Elections:

      State law (and our ByLaws) requires elections to be conducted at the annual meeting.  Currently, the 1985 amendment to the ByLaws, 
      set the term of office for the Board of Directors to be 3 year terms.  Any election that does not occur when required, must be 
      completed as soon as possible.  Due to violation of this required election mandate, the current board of directors are 
      improper, due to the lack of elections for many years.


      The upcoming annual election must be defined in the notices to the owners, for the purpose of election of a Board of Directors.
      If this is not done, by the current directors, then the state will be requested to appoint an overseer to guarantee the 
      election process is completed, per state laws.

Candidates for Board of Directors:

      A list of five new candidates have been assembled, from a members who are long term owners, who have a wide variety of backgrounds
      centered around business, financial management, construction, utilities and more.  It was explained that this was not the only 
      candidates available.  The election could result in a completely new Board of Directors, or a mix of new and existing.  It would
      all be determined by the election.  Everyone was also requested to provide names of all additional candidates to be included with
      our list.  The completed list would be provided to all the owners, as well as, submitted to the current board for inclusion in the
      election.

What could be expected from an elected Board of Directors:

      1. At least quarterly meetings.
      2. Regular updates on current financial status.
      3. Voting by the association on new contractor proposals.
      4. Real involvement and input in the association.

Rumors and Mis-informations:

       1. There are no personal vendettas.

       2. There is no proposed management company.  There have been talks with other companies, for the purpose of learning 
          options and in order to be prepared, should the current property management not wish to work with a new elected 
          Board of Directors.

       3. Proxy forms.  (a) The general proxy form that was circulated by George Bischoff.
                            It was mis-represented as being from Burnt Tavern Manor Association, and included false information
                            to coerce absentee owners to sign.  This mis-representation violating state laws governing proxies.
                            It being a 3 year assignment of voting right to be voted as Mary Anne Hayes decides.
                        
                        (b) Our specific proxy, in comparison, requires up to five distinct votes by each person signing.  
                            Regardless of how each vote is cast, all proxies will be delivered as decided by the voter.

       4. The only real agenda, by our group, has been to have an elected Board of Directors, elected by the members of the 
          association.  To elect a Board separate from the vendors, in order to eliminate the extreme "conflict of interest" 
          that currently exists. 

 
This Site:

      Everyone was informed to contact the admin of this site if they had any problems downloading or viewing any forms or 
      documents on this site.